Does event day stress you out?

Do you ever feel that uncertainty and anxiety on event day, when it feels like there are too many things to keep track of?

I hear this from event organizers all the time. The same worries tend to come up:

• Will anyone actually show up, or did people forget about the event?
• What if someone can’t find the address or has a last-minute question?
• What if I forget to mention something important?

These worries aren’t just inconvenient. They take your attention away from what actually matters.

Instead of greeting people, making introductions, mingling, and making sure attendees have a great experience, you’re preoccupied with operational tasks.

The good news is that a little preparation and technology can remove a lot of this uncertainty.

1. Set up reminders and confirmations

Don’t wait until event day to find out who’s coming.

Send reminders ahead of time and give attendees an easy way to confirm or cancel. You’ll get a much better sense of expected attendance, while also reminding people who may have forgotten.

Keep track of who confirmed, who canceled, who has questions, and who has been engaging with your messages.

Instead of wondering what will happen, you can go into the event with much more certainty.

Eventmetry lets you schedule personalized SMS reminders leading up to your event. Attendees can simply reply to confirm or cancel, giving you a much clearer picture of what to expect on event day.

2. Make it easy for attendees to get answers

People will always have last-minute questions: Where exactly is the entrance? What should I bring? Is there parking? Can I bring someone?

Give attendees an easy way to ask questions and automate answers to the common ones, so every question doesn’t require your attention.

With Eventmetry, attendees can simply text a phone number dedicated to your community. Common questions, like asking for the address, can be answered automatically with your approval. More unique questions are forwarded to you with a suggested reply.

3. Automate follow-ups and calls to action

Think ahead about everything you’ll want attendees to know or do before, during, and after the event, and schedule those messages in advance.

Directions, last-minute instructions, links, surveys, follow-ups, and calls to action can all go out automatically at exactly the right moment.

Eventmetry lets you schedule follow-up emails and SMS messages to send event recaps, surveys, and calls to action. You can learn more about your attendees while making it easy for them to take the next step.

That way, you don’t have to remember everything while you’re busy running the event.

You only need to set these systems up once. After that, they can work for you at every event.